Partner Professional Contract Template for Facial Harmonization
A partnership between a clinic and an orofacial harmonization professional (HOF, a Brazilian dental specialty) can be a great way to share infrastructure and expand care. It is also one of the relationships with the most silent conflicts: who brings in the patient, how the revenue is split, who answers for a complication, what to do when someone wants to leave.
The template below organizes the essential clauses. It is a starting point and needs legal review before use.
What questions the contract must answer
| Topic | Question |
|---|---|
| Roles | Who is the clinic, who is the partner, who decides what |
| Clinical autonomy | Who defines each patient's treatment plan |
| Revenue split | Percentage, calculation base, deductions, deadline |
| Infrastructure | What the clinic provides (room, staff, schedule) |
| Supplies | Who buys, who stores, who restocks |
| Patients and data | Whose they are, who has access, how they are stored |
| Brand and advertising | Who uses which name and how posting works |
| Exit | Notice, return of materials, what happens to patients |
Contract template
Where partnerships tend to fail
Revenue split without a spreadsheet. Without a monthly statement, any discrepancy turns into distrust. Agree on a simple report with patient, procedure, amount collected and deductions.
Autonomy only on paper. If the clinic imposes hours, targets and exclusivity, the relationship stops looking like a partnership. Align practice with the contract's wording.
Ambiguous patients. When the partner leaves, the patient decides who to continue with. The contract should prevent either side from "holding on" to them, and should guarantee access to the patient chart when requested.
Cross advertising. A patient's photo requires specific authorization, as in the patient image use release. See also what your professional board allows in what you can advertise.
Final care
Keep the signed contract with the clinic's and the professional's documents. Update the text when the law, the professional board's rules or the way you work changes. And never use a contract copied from another field without adapting it: healthcare has its own responsibilities that the text must reflect.
Frequently asked questions
Does a partnership between a clinic and a professional create an employment relationship?
It can, if in practice there is subordination, imposed hours and exclusivity. That is why the contract must reflect reality and be reviewed by a labor attorney. Nice wording does not replace how the relationship actually works.
How should the partner professional's share be defined?
There is a percentage of revenue, a fixed amount per shift or mixed models. What matters is writing down the calculation base, what is deducted (supplies, card fees) and the payment date. Validate it with an accountant.
Whose patients and patient charts are they?
The contract should say. In general, the patient chart follows the professional who treated the patient, and the clinic keeps the data needed for operations. The LGPD (Brazil's data protection law) and professional board rules guide record keeping.
Can the partner advertise the work done at the clinic?
Only in line with their professional board's advertising rules and with the patient's written authorization. The contract should specify who posts what and how the clinic's brand is used.