Document templates for facial harmonization
Templates to print or save as PDF and adapt to your clinic. Have legal documents reviewed by your lawyer and checked against the rules where you practice.
15-day follow-up script in HOFQuestion guide for the 15-day follow-up assessment in HOF: what to observe, what to ask, what to record and when to decide between adjusting or waiting.
24-hour post-procedure contact script for HOFScript for the 24-hour contact after an HOF procedure, with simple questions, warning signs and referral steps to record in the patient's chart.
6-month maintenance invitation messageMessage templates to invite facial harmonization patients to a 6-month maintenance visit on WhatsApp: a caring tone, no pressure and no promise of results.
7-Day Post-Procedure Follow-Up MessageFollow-up message templates for 7 days after a facial harmonization procedure: check-in, warning signs, return visit invitation and what to chart.
Aesthetic Procedure Package Contract TemplateContract template for an aesthetic procedure package with sessions, validity, payment, cancellation and complications, to adapt with your attorney.
Aesthetic Procedure Payment Receipt TemplatePayment receipt template for an aesthetic procedure at a facial harmonization clinic: minimum fields, how it differs from an invoice and care with patient data.
Allergy and Current Medication Form TemplateAllergy and current medication form template: pre-procedure check of anticoagulants, anesthetics, supplements and previous reactions for facial harmonization.
Appointment Rescheduling Message for WhatsAppRescheduling message templates for a facial harmonization practice, when the clinic or the patient needs to move a visit, with a warm tone, ready for WhatsApp.
Behind-the-scenes Stories script for an HOF clinicReady-made behind-the-scenes Stories script for an HOF clinic, a sequence of screens showing care and routine without exposing any patient.
Biosafety checklist for the facial harmonization clinicPrintable biosafety checklist for the facial harmonization clinic: hand hygiene, PPE, cleaning, sharps, waste and records, to adapt to your routine.
Cancellation and No-Show Policy Template for ClinicsCancellation and no-show policy template for facial harmonization clinics: deadlines, rescheduling, late tolerance and fee, with prior notice to the patient.
Cheek filler informed consent form templateInformed consent form template for cheekbone filler with hyaluronic acid: risks, projection expectations, alternatives and signature fields.
Chemical peel informed consent form templateInformed consent form template for facial chemical peels: risks, contraindications, sun care, expectations and signature fields.
Chin filler informed consent form templateInformed consent form template for chin filler with hyaluronic acid: risks, limits of the procedure, expectations and signatures.
Clinic giveaways and courtesies policy templateGiveaways and courtesies policy template for facial harmonization clinics: what to offer, who approves, ethical limits, records and healthcare advertising.
Clinic LGPD data consent form templateLGPD consent form template for an HOF clinic: personal and health data, purposes, photos, sharing, data subject rights and signature.
Clinic Privacy Policy Template for Your WebsitePrivacy policy template for a facial harmonization clinic website: data collected, purposes, sharing and data subject rights. Have a lawyer review it.
Clinic Refund and Chargeback Policy TemplateRefund and chargeback policy template for a facial harmonization clinic: when to refund, deadlines, cost retention, payment method and written records.
Clinic Touch-Up Policy TemplateTouch-up policy template for a facial harmonization clinic: timeframe, criteria, what is included, when there is a cost and how to record the return visit.
Complication record form template for facial harmonizationComplication record form template for facial harmonization: identification, timeline, signs, management, patient communication and follow-up, for the chart.
Contraindication Acknowledgment Statement TemplateContraindication acknowledgment template: a signed checklist on pregnancy, allergies, medications and conditions that call for assessment before treatment.
Daily opening checklist for the facial harmonization clinicPrintable daily opening checklist for the facial harmonization clinic: room, supplies, schedule, documents and equipment checked before the first patient.
Emergency checklist for the facial harmonization officeEmergency checklist for an orofacial harmonization office: items to keep at hand, activation flow, recordkeeping and team training, with no dosages.
End-of-day closing checklist for the facial harmonization clinicPrintable end-of-day closing checklist for the harmonization clinic: cleaning, disposal, records, photos, cash and tomorrow's schedule checked before leaving.
Facial assessment form template for facial harmonizationFacial assessment form template for orofacial harmonization: analysis by thirds and areas, symmetry, proportions and notes, ready to print.
Facial harmonization informed consent form templateUmbrella consent form template for facial harmonization with several areas and materials: general risks, alternatives and signatures.
Facial PRP informed consent form templateInformed consent form template for facial PRP: blood draw, risks, expectations, alternatives and signature fields for HOF clinics.
Facial radiofrequency informed consent form templateInformed consent form template for facial radiofrequency: burn risks, contraindications, expectations, aftercare and signature fields.
Front Desk Satisfaction Survey TemplateSatisfaction survey template for the clinic's front desk: short questions, a scale, a free-text field and how to use the answers without exposing the patient.
Gentle patient payment reminder script in three messagesGentle payment reminder script for HOF clinic patients, in three messages of rising tone, with ethics and LGPD tips so you never expose the patient.
Google Review Request MessageMessage templates for asking patients for a Google review: short text, no pressure, nothing offered in exchange, with ethical and LGPD care.
Guardian Authorization Template for a Minor PatientTemplate for a guardian's authorization for a minor patient in an aesthetic procedure: what to record, ethical precautions and legal review.
Harmonization Quote Template by AreaFacial harmonization quote template by area, with ml, price, discount, validity and notes, to print or build as a PDF in Harmy.
Health inspection preparation checklistChecklist to prepare for a health surveillance inspection at the harmonization clinic: documents, environment, waste and records to verify before the visit.
HOF appointment confirmation script at 48 h and 24 hHOF appointment confirmation script for WhatsApp in two messages, 48 h and 24 h before, with prep instructions, rescheduling and waitlist tips.
HOF clinic waitlist script and last-minute openingsWaitlist script for an HOF clinic with a message for cancellation openings, clear priority rules and consent to contact patients on WhatsApp.
Holiday and special-date messages for patientsSpecial-date messages for facial harmonization clinic patients: birthdays, Christmas, Women's Day and more, in a caring tone with no pushy offers.
Hyaluronidase informed consent form templateHyaluronidase consent form template covering purpose, effects, risks, alternatives and signature fields, to adapt with your attorney.
Individual Result Acknowledgment Form TemplateIndividual result acknowledgment template for facial harmonization: the patient states results vary and are not guaranteed, without replacing informed consent.
Informed consent form template for botulinum toxinInformed consent form template for botulinum toxin, with common effects, rare complications, alternatives and signature fields, ready to adapt.
Informed Consent Form Template for Collagen BiostimulatorInformed consent template for collagen biostimulator, generic by class, with common and rare risks in clear language and signature lines.
Informed consent form template for double chin treatmentInformed consent form template for double chin treatment, with technique options, risks, realistic expectations and signature fields for the patient.
Informed Consent Form Template for Jawline ContouringInformed consent template for jawline contouring with filler: common and rare risks, expectations, alternatives and signature fields.
Informed consent form template for masseter botulinum toxinInformed consent form template for botulinum toxin in the masseter, with expected effects, risks, duration and signature fields for the patient.
Informed consent form template for microfocused ultrasoundInformed consent form template for facial microfocused ultrasound, with risks, contraindications, the expected gradual effect and signature fields.
Informed Consent Form Template for PDO ThreadsInformed consent template for PDO threads, with common effects, complications, alternatives and signature fields, to adapt with your lawyer.
Informed consent form template for temple fillerInformed consent form template for temple filler with hyaluronic acid, explaining vascular risks and bruising, with signature fields.
Informed consent form template for under-eye treatmentInformed consent form template for under-eye treatment with hyaluronic acid, covering risks in the area, realistic expectations and signature fields.
Injectables inventory checklistPrintable injectables inventory checklist: expiration, lot, storage and restocking, to check the products and supplies of the facial harmonization clinic.
Lip filler informed consent form templateInformed consent form template for lip filler with hyaluronic acid, with common and rare risks in plain language and signature fields.
Medical History Form Template for Orofacial HarmonizationMedical history form template for orofacial harmonization, ready to print, covering health, medications, previous procedures and privacy.
Message for sending the quote on WhatsAppMessage templates for sending the facial harmonization quote on WhatsApp with the PDF: clear text, no pressure, with validity, questions and next steps.
Microneedling informed consent form templateInformed consent form template for facial microneedling: risks, contraindications, aftercare, expectations and signature fields for an HOF clinic.
Myths and facts Stories script for HOF with pollsStories script of myths and facts about orofacial harmonization, with polls and ready answers, no promise of results and no patient exposure.
Nasolabial fold informed consent form templateInformed consent form template for nasolabial fold filler, with vascular risks in plain language, guidance and signature fields.
Nonsurgical rhinoplasty informed consent form templateInformed consent form template for nonsurgical rhinoplasty with filler: vascular risks, limits of the procedure, expectations, alternatives and signatures.
Partner Professional Contract Template for Facial HarmonizationPartnership contract template between a clinic and an orofacial harmonization professional: roles, revenue split, responsibilities, patient data, termination.
Patient follow-up and progress form templatePatient follow-up and progress form template for facial harmonization: concerns, assessment, photos, touch-up and management, to record every visit.
Patient image use authorization template for HOFPatient image use authorization template for orofacial harmonization (HOF), with separate purposes, revocation and data protection, ready to adapt.
Patient photo record form template for facial harmonizationPatient photo record form template for facial harmonization: angles, date, device, lighting, purpose and patient consent, ready to print.
Patient Progress Report Template for Facial HarmonizationPatient progress report template for facial harmonization: sessions, concern, action taken, complications and instructions, for the record and the patient.
Patient registration form template with LGPD compliancePatient registration form template for facial harmonization clinics with Brazil's LGPD: minimum data, purpose, legal basis, sharing and data subject rights.
Phone call script for a complication in HOFPhone script for calling a patient about a complication in HOF, with clear communication, empathy, an agreed plan and a complete chart record.
Post-biostimulator aftercare instructions: patient templateCollagen biostimulator aftercare instructions template to give the patient: what to expect, massage only if advised, warning signs and who to contact.
Post-botulinum toxin aftercare instructions: patient templatePost-botulinum toxin aftercare instructions template for patients: usual care, when the effect appears, what to avoid and when to contact the professional.
Post-filler aftercare instructions: template to give the patientPrintable aftercare instructions template for hyaluronic acid filler: what to expect, care, swelling time and vascular warning signs.
Post-PDO thread aftercare instructions: patient templatePost-PDO thread aftercare instructions template for patients: what to expect, care, signs of infection or thread extrusion and when to contact the professional.
Post-procedure care Stories script for HOFStories script with general aftercare tips for HOF procedures, with no individual prescriptions and a notice to follow the professional's instructions.
Post-procedure NPS survey template for clinicsPost-procedure NPS survey template for facial harmonization clinics: questions, scale, how to calculate the score and use responses without making testimonials.
Pre-consultation checklist for facial harmonizationPrintable pre-consultation checklist for harmonization: what to have ready before the patient arrives, from documents and room to the frontal photo and quote.
Pre-procedure instructions: template to send to the patientPre-procedure instructions template for facial harmonization patients: what to report, what to avoid and how to prepare, without stopping medication alone.
Procedure room checklist for facial harmonizationProcedure room checklist for facial harmonization: biosafety, supplies, disposal, records and daily checks, to adapt to your clinic's routine.
Product Batch Record and Traceability TemplateBatch record and traceability template for injectable products at the clinic: label, product data, patient and how to act in case of an adverse event.
Reminder message 48 hours before the procedureReminder message templates 48 hours before a harmonization procedure: confirmation, preparation, what to tell the patient and what to avoid, for WhatsApp.
Reminder message on the day of the procedureReminder message templates for the day of a harmonization procedure: time, arrival, final instructions and what to report before leaving home, for WhatsApp.
Required documents checklist for the facial harmonization clinicPrintable documents checklist for the facial harmonization clinic: licenses, registrations, technical manager, contracts and patient files, ready to verify.
Script for a patient who is afraid of the procedureSupportive script for a patient afraid of an HOF procedure: listen, explain without downplaying, offer choices and respect each person's pace.
Script for an undecided patient in HOFHow to give an undecided HOF patient time without losing contact: ready phrases, a follow-up message and limits so you neither pressure nor vanish.
Script for asking an HOF patient for a referralWhen and how to ask an HOF patient for a referral naturally: the right moment, pressure-free wording, a ready message and care with rules and privacy.
Script for explaining natural facial asymmetryScript for explaining to the patient that the face is naturally asymmetric, using the photo to show it respectfully and align expectations in HOF.
Script for explaining that HOF results are gradualScript and expectation timeline to explain to the patient that HOF results develop gradually, without promising deadlines and without causing anxiety.
Script for explaining the simulation to the patientReady-to-use wording to explain to the patient that the HOF simulation is illustrative: it aligns expectations, avoids promises and protects trust.
Script for politely declining a procedureHow to politely say no to an HOF procedure and document the refusal: ready phrases, alternatives and a chart entry, at the professional's discretion.
Script for presenting the HOF quote to the patientTalking order for presenting an HOF quote: from plan to price, with ready phrases, ways to handle questions and tips to avoid pressuring the patient.
Script for reactivating an inactive HOF patientMessages by length of absence to reactivate an inactive HOF patient: a caring tone, no pressure, no aggressive offers and respect for the LGPD.
Script for rescheduling a patient's cancellationReady-made messages to reschedule an HOF patient who cancelled: a no-blame tone, time options and respect for the clinic's cancellation policy.
Script for when a patient asks for what you don't recommendA technical, warm response when a facial harmonization patient asks for a procedure you don't recommend: ready phrases, alternatives and relationship care.
Script to thank a patient for a referralReady-made messages to thank an HOF patient for a referral with no gifts or pressure: a sincere tone, privacy preserved and respect for professional rules.
Skinbooster informed consent form templateSkinbooster consent form template with common and rare risks, recovery expectations and signature fields, in accessible language.
SOP Template for Phone and WhatsApp ServiceSOP template for phone and WhatsApp service at a facial harmonization clinic: greeting, screening, standard replies, escalation and patient data care.
Staff Social Media Policy Template for ClinicsSocial media policy template for the staff of a facial harmonization clinic, with rules on photos, patients, confidentiality, advertising and personal profiles.
Staged Treatment Plan Acknowledgment Form TemplateStaged treatment plan acknowledgment template for facial harmonization: the patient learns how treatment is split up, the order, intervals and costs.
Standardized patient photo checklistStandardized patient photo checklist for facial harmonization: angles, light, background, distance and expression, to compare before and after honestly.
Stories script for an HOF professional's daily routineStories script showing an HOF professional's working day, from study time to the schedule, without exposing patients and without promising results.
Stories script on facial planning by areaStories script that explains facial assessment by area to followers, with a poll, facial thirds and an invitation to book an assessment, no promised results.
Stories script: questions and answers about HOF6-screen Stories script of questions and answers about orofacial harmonization, with a question box, short answers and a notice that advice is individual.
Template for refusing or withdrawing from a procedureTemplate for refusing or withdrawing from a procedure, for HOF clinics: records the advice given, the patient's decision and the risks explained.
Treatment completion checklist for facial harmonizationPrintable treatment completion checklist for facial harmonization: what to verify at discharge, final instructions, records, photos and maintenance plan.
Treatment planning form template by area for harmonizationTreatment planning form template by area for facial harmonization: goal, planned ml, intensity, session order and notes, aligned with Harmy planning.
Treatment Room Cleaning SOP TemplateCleaning SOP template for a facial harmonization treatment room: cleaning between patients, terminal cleaning, products, records and a checklist for the team.
Treatment Room Rental Contract Template (Per Shift)Per-shift treatment room rental contract template for facial harmonization clinics: purpose, hours, price, duties and termination. Have a lawyer review it.
Welcome message for patients on WhatsAppWelcome message templates for facial harmonization patients on WhatsApp: first contact, booking and confirmation, with a warm tone and no promise of results.
WhatsApp scripts for facial harmonization clinics: templatesReady-made WhatsApp message templates for a facial harmonization clinic: confirmation, reminder, aftercare, follow-up, reactivation and pricing, no promises.
Written treatment plan template for facial harmonizationWritten treatment plan template for facial harmonization: stages, areas, intervals, estimated costs and patient acknowledgment, to present and sign.