Treatment Room Rental Contract Template (Per Shift)

November 11, 2026 · 4 min read

Editorial illustration about a per-shift treatment room rental contract template

Many orofacial harmonization professionals (HOF, a Brazilian dental specialty) start by renting a room per shift before setting up their own office, and many clinics rent out idle rooms to share costs. Without a written contract, problems show up fast: who restocks supplies, who answers for a complaint, what happens if one side wants out.

This template provides the structure of a per-shift room rental contract, with the fields that cause the most conflict. It serves as a starting point and must be reviewed by an attorney before use.

What the contract needs to define

Point	Question the contract answers
Purpose	Which room, what equipment and which shifts
Term	Length of validity and how to renew
Price	Price per shift, monthly or percentage, and payment date
Permitted use	What activity may take place and what may not
Biosafety	Who cleans, who sterilizes, who disposes of waste
Responsibilities	Who answers for the clinical act, the premises and damages
Data and patient charts	Whose data it is and how it is stored
Termination	Notice period and cases of immediate termination

Contract template

Template

PER-SHIFT TREATMENT ROOM RENTAL CONTRACT

LESSOR: ________, CNPJ ________, address ________, represented by ________.

LESSEE: ________, CPF/CNPJ ________, professional board and registration ________, address ________.

CLAUSE 1. PURPOSE. The lessor grants the lessee use of room ________, located at ________, during the shifts ________ (days and hours), with the equipment listed in Annex I.

CLAUSE 2. TERM. Valid for ________ months, starting on ________, renewable by written agreement.

CLAUSE 3. PRICE AND PAYMENT. The lessee will pay R$ ________ per shift (or R$ ________ per month), by the ________ day, via ________ (payment method). Late payment results in ________ (penalty and interest as agreed).

CLAUSE 4. USE. The room will be used for ________ appointments, by a qualified professional, within the limits of their professional board's rules and health legislation. Use for any other purpose or assignment to third parties without written notice is prohibited.

CLAUSE 5. SUPPLIES AND MATERIALS. Medications, injectable products, disposables and clinical materials are the lessee's responsibility, except for what Annex II lists as provided by the lessor.

CLAUSE 6. BIOSAFETY AND WASTE. The lessee cleans the room at the end of each shift following the procedure described in Annex III. Sharps and health service waste will be disposed of in accordance with ________ (who contracts the disposal and how it is recorded).

CLAUSE 7. RESPONSIBILITIES. The lessee is responsible for their professional acts, their patients and any damage they cause to the space or equipment. The lessor is responsible for the premises, the property's licenses and maintenance, as set out in Annex I.

CLAUSE 8. DATA AND PATIENT CHARTS. The data of patients treated by the lessee is the lessee's responsibility and must be stored out of the lessor's reach, in accordance with the LGPD and their professional board's rules.

CLAUSE 9. ADVERTISING. The lessee will not use the lessor's brand without written authorization and will comply with their professional board's advertising rules.

CLAUSE 10. TERMINATION. Either party may terminate with ________ days' prior notice. Immediate termination will apply in case of ________ (for example, loss of registration, breach of a health regulation).

CLAUSE 11. VENUE. The courts of ________ are elected to settle any matters arising from this contract.

Place and date: ________

______________________ Lessor

______________________ Lessee

Witnesses: ________ / ________

Points that cause the most disputes

Responsibility for the patient. Even with a clear clause, a complaint can reach both sides. That is why it is worth keeping the informed consent and the patient chart in the name of the professional who treated the patient, and following the biosafety rules in every shift.

Patient chart and photos. Who keeps the data? If the lessee leaves, what happens to the photos and files? The LGPD (Brazil's data protection law) requires purpose and security, so the contract should prohibit cross access.

Interruptions. Agree on what happens if the room becomes unavailable because of renovation, a power outage or an inspection: rescheduling the shift, a discount or termination.

Final review

Before signing, read the whole contract aloud with the other side. Everything that was "understood" in conversation should go on paper. If the price or the schedule changes, make a written addendum instead of agreeing by message. And if patients are shared or referred between the parties, review with the attorney how that fits within the rules of your professional board.

Frequently asked questions

What is the difference between renting a room and a partnership contract?

In a rental, the professional uses the space and pays for it, with autonomy over their schedule and patients. In a partnership, results and responsibilities are shared more closely. The choice has legal and tax effects, so decide it with your attorney and accountant.

Who is responsible for a patient treated in the rented room?

In general, the professional who treats the patient is responsible for the clinical act, and the contract should make that clear. The clinic is responsible for what is theirs, such as the premises, cleaning and licenses. The exact wording should be reviewed legally.

Should the contract mention biosafety and waste?

It should. Stating who cleans, who disposes of sharps and who stores the material avoids conflict and problems in a health inspection.

Can I charge per shift or per hour?

You can, as long as the price and the way it is measured are written down. Fixed shifts are usually simpler to control. Also define what happens with late payment and cancellation.

Terms mentioned

LGPD in facial harmonization Patient record in facial harmonization Informed consent in orofacial harmonization