HOF patient follow-up and maintenance calendar
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The follow-up is the moment when you check the result, correct what is needed and keep the patient on the plan. The practical problem is simple: the dates end up scattered, and a follow-up that was not booked on the day of the procedure often never happens. This calendar turns the procedure date into a list of dates, based on the intervals you choose.
Nothing you type leaves your device. The intervals shown when you open the page are editable examples, not a recommendation.
What does each field mean?
| Field | What to enter |
|---|---|
| Procedure date | The day the procedure was done. It starts with today's date. |
| Review | Days until the review visit, if your approach includes one. |
| Check-in contact | Days until a contact to ask how the patient is doing, with no visit. |
| Reassessment | Days until you reassess the result and the plan. |
| Expected maintenance | Days until the likely maintenance date, if indicated. |
The intervals depend on the procedure, the product, the area and your approach. Botulinum toxin and fillers with hyaluronic acid, for example, have different durations and review timings. The calculator does not choose for you.
What is the formula?
Each date = procedure date + the number of days in the field. The calendar also shows the day of the week. If a date falls on a weekend or holiday, adjust it in the schedule to the nearest business day.
Worked hypothetical example
Hypothetical example: procedure on 10/28/2026, with a review at 15 days, a check-in at 60, a reassessment at 180 and maintenance at 365.
| Stage | Days | Date |
|---|---|---|
| Review | 15 | Thu, 11/12/2026 |
| Check-in | 60 | Sun, 12/27/2026 |
| Reassessment | 180 | Mon, 04/26/2027 |
| Maintenance | 365 | Thu, 10/28/2027 |
The check-in falls on a Sunday. In that case, the contact can go out the Friday before or the Monday after.
How do you use the dates after the procedure?
- Record the agreed intervals in the chart, together with the procedure. See patient chart.
- Agree on the channel: tell the patient when and how they will receive the reminder.
- Use the review to record the result, with photos in the same format as the assessment.
- At reassessment, look at the whole plan, not just the treated area. Many plans are done in stages.
Aftercare and loyalty practices are in follow-up and loyalty. For patients who ask how long each procedure lasts, see botox: how long it lasts and botox: how often.
What are the limits of the calculation?
- It does not know which procedure was done or suggest intervals. Every number is the responsibility of the qualified professional, after assessment.
- It does not account for holidays, not even those in your city.
- It does not send reminders or save the dates: copy the result to your schedule.
- Maintenance is a forecast. The real need is set at reassessment, according to each patient's response.
To understand how much a returning patient represents for the clinic, use the patient LTV calculator.
Frequently asked questions
How many days after the procedure is the follow-up?
It varies with the procedure, the product and the professional's approach. For botulinum toxin, the review is usually booked around 15 days, but the interval for each case is set at the assessment.
Does facial harmonization need maintenance?
Generally, yes. Toxin and fillers last a limited time, which varies with the product, the area and the patient. The maintenance date is set by the professional after reassessment.
How do you avoid forgetting patients' follow-ups?
Calculate the dates on the day of the procedure, record them in the chart and the schedule, and agree with the patient on how they will be reminded.