Appointment Capacity Calculator for Facial Harmonization Clinics
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Before thinking about selling more, it is worth knowing how much your schedule can hold. The math is simple, but many people do it in their heads and forget the gap between patients, which inflates capacity and sets up a target you cannot hit. The calculator shows the ceiling of appointments per day and per month, and the maximum revenue that represents.
Your data stays in your browser. The starting values are a hypothetical example.
What does each field mean?
| Field | What to enter |
|---|---|
| Treatment hours per day | Hours the schedule is open for patients, excluding lunch and administrative time. |
| Treatment days per month | How many days you actually see patients, after holidays and course days. |
| Average appointment length | Average time with the patient, in minutes. |
| Gap between appointments | Cleaning, charting and a margin for delays. |
| Average ticket per appointment | To estimate maximum revenue. |
How is it calculated?
- Appointments per day = hours × 60 ÷ (length + gap), rounded down.
- Appointments per month = appointments per day × treatment days.
- Maximum revenue = appointments per month × average ticket.
- Patient hours = appointments per month × length ÷ 60.
Worked hypothetical example
Hypothetical example: 8 hours per day, 20 days, 60-minute appointments, a 15-minute gap and a ticket of R$ 1,500.00.
| Step | Calculation | Result |
|---|---|---|
| Appointments per day | 480 ÷ 75 = 6.4, rounded down | 6 |
| Appointments per month | 6 × 20 | 120 |
| Maximum revenue | 120 × 1,500 | R$ 180,000.00 |
| Patient hours | 120 × 60 ÷ 60 | 120 h |
How do I use the result?
Compare capacity with your revenue target. If the target requires 90% of the ceiling, it is fragile; below 70% is usually more comfortable. If capacity falls short, the options are raising the ticket (more complete plans, return visits), opening more hours or cutting idle time. Do not shorten clinical time just to fit more people in.
To turn the target into a number of patients, use the patients-per-month target calculator. To find out what each hour is worth, see the clinical hour value.
Frequently asked questions
How do I calculate how many appointments fit in my schedule?
Multiply the hours in the day by 60 and divide by the appointment length plus the gap between appointments. Round down and multiply by the days in the month.
Why include the gap between appointments?
Cleaning the room, charting and a buffer for delays all take real time. Without counting the gap, the number of appointments is unrealistic.
Is schedule capacity the same as the appointment target?
No. It is the theoretical ceiling. No-shows, add-ons and slow days keep the real target below it.